Session Details

What this report shows, how to run it, and how to read the results.

What this report is for

The Session Details report lists the sessions guests booked — who booked, which session, when, how many guests, and how much was paid. It’s the report to use when you want a guest-level view of your session bookings, for example to prepare a roster for a time slot or to review bookings by site.

Bookings are grouped by site, and you can add the product (session) name as a second level so each session’s bookings sit together.

How to run the report

Set the date range, choose your sites, and decide how the bookings should be grouped.

Time period and sites

Setting	What it does
Start Date / End Date	The first and last day you want to include.
Start Hour / Minute / Second, End Hour / Minute / Second	Optional. Narrows the period to a specific time of day. Leave at the defaults to cover full days.
Site Name	Choose one or more sites to include. You can pick several at once.

Grouping and columns

Setting	What it does
Group By	Choose Site and Product Name to group bookings by site and then by session, or Site Only to group by site alone.
Columns to Show	Add optional guest-contact columns: Email, Phone, Address, and Order Id. Turn on only the ones you need.
Expand All Groupings	Choose Yes to open every group automatically, or No to keep them collapsed so you can expand only what you need.

Understanding the columns

Each row is one booking. Here is what the columns mean:

Column	What it tells you
Site Name	The site the session belongs to.
Session Date / Time	When the booked session takes place.
Guest Name	The guest who made the booking.
Product Name	The session or product that was booked.
Quantity	How many guests / spots are on the booking.
Net Sales	The sales amount for the booking (after discounts and refunds).
Transaction Id	The system’s reference for the transaction — useful for looking something up.

The optional columns you can switch on are:

Optional column	What it tells you
Email	The guest’s email on file.
Phone	The guest’s phone number on file.
Address	The guest’s address on file.
Order Id	The order the booking belongs to.

Each group shows a subtotal, and totals roll up for the whole report. Amounts are shown as currency.

How to use it, step by step

1. Set your Start Date and End Date, and choose your Site(s).
2. Pick a Group By: “Site and Product Name” to see each session’s bookings together, or “Site Only” for a simpler view.
3. Turn on any contact columns (Email, Phone, Address) if you need to reach guests, and Order Id if you need to trace orders.
4. Set Expand All Groupings to Yes to open everything, or No to expand as needed.
5. Run the report and use the Transaction Id or Order Id to look up a specific booking.

Good to know

• Use a narrow time-of-day window (Start/End Hour) to build a roster for a specific session slot.
• Turn on contact columns only when you need them — a shorter table is easier to read and print.
• Quantity shows how many spots each booking holds, so a few bookings can add up to a full session.
• Net Sales reflects the amount after discounts and refunds, so it may differ from the original list price.

Tip: “Site and Product Name” grouping plus a narrow time window is the quickest way to build a roster for a specific session.