Event Details
Report Guide for Users
What this report shows, the choices you make when running it, and how to read each section.
What this report is for
The Event Details report gives you a printable, receipt-style breakdown of every event booking in a date range — one block per booking, with all the information a staff member setting up or running the event would need in one place: who booked it, how many guests, what add-ons they purchased, custom form answers, notes, and how much has been paid.
Because it's designed to be printed and handed to staff, the layout reads like a series of stacked event sheets rather than a spreadsheet-style table.
How the report works
You choose a date range and whether that range filters on the Booking Date (when the booking was made) or the Event Date (when the event actually happens). By default, the report shows active bookings, sorted by event time. You can flip a switch to instead show only cancelled bookings for that same date range.
The choices you make when running it
These are the settings available. Everything else is calculated automatically.
1. The time period
| Setting | What it does |
|---|---|
| Date Field to Filter | Choose whether Start Date/End Date filter on the Booking Date or the Event Date. |
| Start Date | The beginning of the date range you want to report on. |
| End Date | The end of the date range you want to report on. |
2. Display options
| Setting | What it does |
|---|---|
| Page Break per Event | Choose Yes to start each booking on its own page when printing — useful if you're handing individual sheets to staff for each event. |
| View Only Cancelled Bookings | Choose Yes to show only bookings that were cancelled within your date range, instead of active bookings. |
What's shown for each booking
Each booking is displayed as its own block, in this order:
| Field | Description |
|---|---|
| Package / Site / Time header | The package name and the site/room it's booked in, along with the event date and start/end time. |
| Sales ID | The order number tied to the booking. |
| Total Paid | How much has been paid so far, compared to the total amount due for the order. |
| Customer | The guest's name, email, and phone number. |
| # of Participants | The number of guests booked as active participants, along with the price rule/rate they were booked under. |
| # of Non-Participants | The number of guests booked as spectators or non-participants (for example, parents watching rather than playing), with their price rule/rate. |
| Notes | Any notes entered on the booking. |
| Custom form answers | If the booking included a custom form (for example, dietary restrictions or a theme choice), each question and the guest's answer is listed. If no answer was given, it shows "Not Available." |
| Add-Ons | Any extra products purchased with the booking, each shown with the quantity ordered. If an add-on has options (like flavor or size), those are listed underneath it with their own quantity. |
How to read the layout
Bookings are sorted first by event type/order and then by start time, so the report generally reads in the order the events happen during the day. Each booking's block is self-contained — everything you need for that one event is together, making it easy to print and hand off a single booking's sheet to the staff running that event.
If you turn on View Only Cancelled Bookings, the layout and fields are identical, but the report only includes bookings that were cancelled within your selected date range — useful for reviewing what fell through.
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