Labor Cost Analysis

Bryan

What this report is for

The Labor Cost Analysis report shows you, day by day, how much you spent on staff compared with how much you sold. It answers the key question every operator asks:

“Are my staffing costs in line with my sales?”

For each day in your date range it lists the hours staff worked, what that labor cost, the sales for that day, and two simple efficiency measures — labor as a percentage of sales, and sales per labor hour. A grand total for the whole period appears at the bottom.

How to run the report

There are only a couple of things to set:

Understanding the columns

Each row is one day. Here is what every column means:

The “Total for Report” row at the bottom sums and recalculates these figures across your whole date range.

How to read the two key measures

Labor %

This is the headline number most managers watch. If a day shows a high Labor %, you spent a large portion of that day’s sales on staffing. A low Labor % means labor was efficient relative to sales. Each business has its own target range.

SPLH (Sales Per Labor Hour)

This shows productivity: how many sales dollars each hour of staff time brought in. A higher SPLH means each scheduled hour was more productive. Comparing SPLH across days of the week can highlight when you’re over- or under-staffed.

How to use it, step by step

Set the Start Date and End Date for the period you want to review.
Run the report and scan the Labor % column for any unusually high days.
Use the Day column to spot weekly patterns — for example, are weekends consistently over-staffed?
Check SPLH to see which days got the most sales out of each staffed hour.
Use the Total for Report row to judge overall labor efficiency for the period.

Good to know

Hours and labor cost come from staff clock-in / clock-out punches, so accurate time-clock use keeps the numbers reliable.
A day with very low sales can make Labor % look high even when staffing was modest — always read the two measures together with the raw Hours and Sales.
The “Deferred Basis” setting only affects how prepaid sessions are counted in Sales. If your reported sales look different from another report, check whether this was set to Yes or No.