Payment By Register Detail Report
Report Guide for Users
What this report shows, the choices you make when running it, and how to read each section.
What this report is for
The Payment By Register Detail Report breaks down every payment received within a date/time range by register and payment type — cash, credit, gift card, stored value, and other tender — along with any returns. It's useful for reconciling what was collected at each register.
This report is based on payments that fall within your selected range. The Register Management report is based on transactions that fall within a date range instead, so the two reports can show different totals if a transaction and its payment happened on different days.
How the report works
The report totals every payment received during the date and time range you set, organized by register, and further broken down by transaction and payment type. You can also narrow it down to specific registers.
The choices you make when running it
These are the settings available. Everything else is calculated automatically.
1. The time period
| Setting | What it does |
|---|---|
| Start Date | The beginning of the date range you want to report on. |
| End Date | The end of the date range you want to report on. |
| Start Hour / Minute / Second | The exact time of day the range should start on your Start Date. Defaults to the very start of the day (00:00:00). |
| End Hour / Minute / Second | The exact time of day the range should end on your End Date. Defaults to the very end of the day (23:59:59). |
2. Which register(s)
| Setting | What it does |
|---|---|
| Register | Choose one or more registers to include. Leave all selected to include every register, as well as payments taken through memberships, guest bookings, the online store, or the event portal. |
Columns on the report
| Column | Description |
|---|---|
| Register | Where the payment was taken — a specific named register, or a general source like Membership, Guest, Store, or Event Portal if it wasn't tied to a physical register. |
| Transaction ID | The transaction the payment was applied to. |
| Payment Date Time | When the payment was made. |
| Cash / Cash Return | Cash received, and cash refunded. |
| Credit / Credit Return | Credit card payments received, and credit card refunds. |
| Gift Card / Gift Card Return | Gift card payments received, and gift card refunds. |
| Stored Value / Stored Value Return | Stored value payments received, and stored value refunds. |
| Other Tender / Other Tender Return | Payments received and refunded through any other tender/payment type not covered above. |
| Grand Total | The net total of all payment types for that row, after subtracting returns. |
How to read the layout
Rows are grouped by Register. Each register group can be expanded to show the individual transactions and payments that make it up, and includes its own subtotals: Net Cash, Net Credit, Net Gift, Net Stored Value, Net Other Tender, and an overall Total for that register.
Comments
Please sign in to leave a comment.