Payment By Register Summary Report
Report Guide for Users
What this report shows, the choices you make when running it, and how to read each section.
What this report is for
The Payment By Register Summary Report gives you a rolled-up view of payments received within a date/time range, broken down by register (or by day) and payment type — cash, credit, gift card, stored value, and other tender. It's a higher-level companion to the Payment By Register Detail Report, useful when you want totals without wading through every individual transaction.
This report includes payments from transactions that are Complete or still Pending. The Register Management report is based on transaction dates rather than payment dates, so totals between the two can differ if a transaction and its payment happened on different days.
How the report works
The report totals payments received during the date and time range you set, at the location(s) and register(s) you select. You choose whether the totals are organized by register or by payment date, and which payment types to include.
The choices you make when running it
These are the settings available. Everything else is calculated automatically.
1. The time period
| Setting | What it does |
|---|---|
| Start Date | The beginning of the date range you want to report on. |
| End Date | The end of the date range you want to report on. |
| Start Hour / Minute / Second | The exact time of day the range should start on your Start Date. Defaults to the very start of the day (00:00:00). |
| End Hour / Minute / Second | The exact time of day the range should end on your End Date. Defaults to the very end of the day (23:59:59). |
2. What to include and how to organize it
| Setting | What it does |
|---|---|
| Location | Choose one or more locations to include. Leave all selected to include every location. |
| Register | Choose one or more registers to include. Leave all selected to include every register, as well as payments taken through memberships, guest bookings, the online store, or the event portal. |
| Payment Type | Choose which payment types to include: Cash, Credit, Gift Card, Stored Value, and/or Others. All are included by default. |
| Group By | Choose whether totals are organized by Register (default) or by Payment Date. |
Columns on the report
| Column | Description |
|---|---|
| Register / Payment Date | The register or date each row's totals apply to, depending on your Group By selection. |
| Cash / Cash Return | Cash received, and cash refunded. |
| Credit / Credit Return | Credit card payments received, and credit card refunds. |
| Gift Card / Gift Card Return | Gift card payments received, and gift card refunds. |
| Stored Value / Stored Value Return | Stored value payments received, and stored value refunds. |
| Other Tender / Other Tender Return | Payments received and refunded through any other tender/payment type not covered above. |
| Grand Total | The net total of every included payment type for that row, after subtracting returns. |
How to read the layout
Rows are grouped by whichever option you chose in Group By, with Sub Total and Total rows summarizing the figures for each group. Only the payment type columns you selected in Payment Type will appear — if you deselect a payment type, its column (and return column) is left out entirely.
When grouped by Register, you can click a register name to drill through to the Payment Details report, pre-filtered to that specific register and date range, if you need to see the individual transactions behind the totals.
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